Wedding Vendor Booking Web App with Budget Tracker and Guest List

A wedding vendor booking web app is a single online workspace where a couple finds, compares and books wedding vendors, then manages the money and the guest list around those bookings. A confirmed booking updates the budget, and the guest list feeds invitations, seating and the final catering headcount.

The problem this wedding vendor booking web app solves starts with how weddings are actually planned in India. A wedding vendor booking web app matters because a single wedding can involve a venue, a photographer, a caterer, a decorator, a DJ and a makeup artist, each found through a different contact, quoted in a different format, and tracked in a different notebook or chat thread. Couples compare prices from memory, forget which vendor quoted what, and discover budget overruns only when advances are already paid. Guest lists live in yet another spreadsheet, so the caterer's headcount, the seating plan and the invitation list drift apart. The result is avoidable stress in the weeks before the wedding, and money decisions made without a clear picture of what has already been committed.

This is a built-to-order software project: the vendor directory, booking workflow, budget tracker and guest-list tools are prepared fresh for you, with a working web demo included.

Comparison: this web app vs booking by phone and spreadsheet

The app works as one connected flow rather than four separate tools. A couple starts by setting the wedding date, city and overall budget, which scopes every later screen: only vendors available on that date appear, and every category total is measured against the same overall budget. They search the vendor directory, shortlist options per category, and send booking requests that record the quoted price and advance in a shared record. Each confirmed booking updates the budget tracker, and the guest list runs alongside all of this, collecting RSVPs that turn into a seating plan and a final catering headcount. Because bookings, money and guests share the same records, a change in one place is visible everywhere else without retyping anything, which is exactly what scattered phone calls and spreadsheets cannot offer.

1. The couple creates the wedding profile with the event date, city and overall budget in rupees, which scopes vendor search and budget tracking.
2. Vendors are searched by category, city and date, and results show price, rating, review count and availability for that date.
3. Promising vendors are saved to a per-category shortlist, where price, rating and availability can be compared side by side.
4. A booking request is sent for a chosen vendor, recording the event date, quoted price, advance paid and balance due.
5. On confirmation, the booking amount flows into the budget tracker, updating the category total and the remaining budget automatically.
6. Guests are added with side, group, meal preference and RSVP state, and replies are updated as invitations go out.
7. As the wedding nears, the confirmed guest count locks into a final catering headcount and feeds the seating plan, while balance reminders go out ahead of due dates.

Tech stack:

• HTML5 · CSS3 · JavaScript (frontend)
• Node.js · Express (backend API)
• MongoDB · Mongoose (data storage)
• REST API · JSON (client-server communication)
• JWT authentication (user sessions)
• Responsive CSS layout (mobile and desktop)
• Git (version control)

A wedding vendor booking web app earns its place only if it handles the whole planning job, not just a directory listing. The strongest capabilities here are the ones couples actually return to week after week: a searchable vendor directory with honest prices and availability for the wedding date, a booking request flow that records dates and advances in writing, a budget tracker that reacts to every confirmed booking, and a guest list that stays consistent from invitation to seating. Around those four, the app adds shortlists for comparing vendors side by side, reminders for balance payments before due dates, and a dashboard that shows the wedding's overall state at a glance. Each capability maps to a real planning pain point, so the feature list reads as a coherent system rather than a bundle of unrelated screens.

• [Searchable vendor directory] Vendors listed by category, city and date, with prices, ratings, review counts and availability shown on each card, so couples compare like with like instead of chasing numbers across chats.
• [Booking request workflow] A booking request records the event date, the quoted price, the advance paid and the balance due, giving both sides a shared written record instead of a verbal promise.
• [Automatic budget tracker] Every confirmed booking flows into category totals against the overall budget, with over-budget categories flagged and remaining amounts shown per category.
• [Guest list with RSVP tracking] Guests carry a side, a group, an RSVP state and a meal preference, and the confirmed count feeds the caterer's headcount and the seating plan.
• [Shortlists and comparisons] Couples save shortlisted vendors per category and compare them side by side on price, rating and availability before committing.
• [Payment reminders] Balance due dates generate reminders ahead of time, so no vendor payment is missed in the final busy weeks.
• [Wedding dashboard] One screen shows the wedding date, total budget, committed amount, remaining amount and RSVP totals, so the planning state is visible in seconds.

• Complete vendor booking web application source code
• Vendor directory with search, filters and shortlists
• Booking request workflow with advance and balance tracking
• Budget tracker with category totals and overrun alerts
• Guest list with RSVP states, meal preferences and seating summary
• Working single-file web demo with vendor, budget and guest views
• Project report PDF (background, system design, database schema, testing)
• PPT presentation for final review
• Viva Q&A preparation document (web architecture, REST APIs, authentication, database design)