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The problem
Booking a banquet hall in India still runs mostly on phone calls, venue visits and WhatsApp threads: availability is hearsay, pricing emerges only after negotiation, and comparing venues means repeating the same questions at every hall. Customers cannot see which dates are actually free, owners lose enquiries that arrive after office hours, and there is no shared record of what was agreed. This project builds a single portal that fixes that loop — hall listings with honest capacity and amenity data, a date availability calendar per hall, event-type packages (wedding, corporate, birthday) with transparent pricing, and a booking-request workflow that ends in an owner-confirmed reservation with a reference number. The demo ships as a working front-end prototype with realistic Indian venue data; the full built-to-order build adds the backend, database and owner/admin roles.
Customer searches halls by city, capacity and budget, checks the availability calendar and sends booking requests.
Follow the working sequence
How it works
- A hall owner creates a listing: name, city, guest capacity, amenities, photos and per-day rent, plus the event packages the hall supports.
- A customer searches by city, filters by guest count and budget, and opens a hall to see photos, amenities and the package tiers.
- The availability calendar shows which dates are free; the customer picks a date, an event type and a package, and adds extras like catering plates or a DJ.
- The quote engine totals hall rent, catering and add-ons into an instant estimate shown on the booking form.
- The customer submits the booking request with contact details; it lands in the owner's dashboard as Pending.
- The owner confirms or declines; confirmation issues a booking reference and the date is marked booked on the public calendar.
Tech stack:
- React + Tailwind CSS (customer and admin interfaces)
- Node.js + Express (REST API for halls, bookings, users)
- MongoDB + Mongoose (listings, calendars, booking records)
- JWT authentication (customer, owner and admin roles)
- HTML/CSS/JS working demo (delivered as the front-end prototype)
- Cloudinary (hall photo uploads and hosting)
- Nodemailer (booking request and confirmation emails)
- Git (version control and deployment handoff)
| Parameter | Value |
|---|---|
| Pages / views | 12 across customer portal and owner dashboard (design target) |
| Availability lookup | Under 1 s on typical broadband (expected) |
| Concurrent users | Approximately 200 on a basic VPS (design target) |
| User roles | Customer, Hall Owner, Admin (3 roles) |
| Event packages | Wedding, Corporate, Birthday — 3 tiers each |
| Browsers | Latest two versions of Chrome, Edge, Firefox, Safari |
| Demo build | Single HTML file, runs offline in any modern browser |
| Photo uploads | Up to 5 MB per photo (configurable) |
Project features
- [Hall listings with filters] Searchable venue catalogue with photos, city, guest capacity, per-day pricing and amenities — filter by city, minimum capacity and budget before shortlisting.
- [Live availability calendar] Each hall shows a month calendar marking booked and free dates, so customers pick a date that is genuinely open instead of calling to ask.
- [Event-type packages] Ready packages for weddings, corporate events and birthdays — Silver/Gold/Platinum tiers combining hall rent, catering per plate, decoration, sound and photography with itemised pricing.
- [Instant quote engine] The booking form computes a live estimate: base hall rent plus catering plates, chosen package and add-ons, shown before the customer sends the request.
- [Booking request workflow] Requests arrive as Pending; the owner confirms or declines with one action, and confirmed bookings get a booking reference the customer can quote later.
- [Owner admin dashboard] Bookings table with status filters, monthly revenue chart, upcoming-events list and occupancy summary — the business side of the portal in one screen.
- [Amenity & capacity truth] Every listing carries structured data — seating styles, parking, power backup, in-house catering — the fields customers actually ask about on calls.
- [Enquiry management] Booking requests, customer contact details and event notes are stored per booking so nothing agreed over the request is lost.
What is included
- Complete front-end portal (listings, calendar, booking flow, owner dashboard)
- Node.js + Express REST API with MongoDB models for halls, packages, bookings and users
- JWT-based login with customer, owner and admin roles
- Working single-file HTML demo with realistic Indian venue data (for presentation and viva)
- Project report PDF (problem, methodology, architecture, screenshots)
- PPT presentation for final review
- Viva Q&A preparation document
- ER diagram, API endpoint documentation and deployment guide
Limitations & prerequisites
- Online payment collection is not wired in the demo build — pricing is quotation-based and the full build keeps a "Razorpay-ready" payment hook rather than a live gateway.
- The demo's availability data is seeded for demonstration; the full build syncs the calendar to the owner's confirmed bookings in MongoDB.
- SMS confirmations need the buyer's own SMS gateway account; email via Nodemailer is included.
- Demo data covers six Indian cities and is illustrative — the buyer onboards their own real venues.
- Photo uploads in the full build require the buyer's own Cloudinary (or equivalent) account keys.
- Single-language interface (English) in the demo; additional languages are future scope.
- No mobile app — the portal is a responsive web app; native Android/iOS builds are future scope.
Frequently Asked Questions
How does the availability calendar work?
Each hall has a booking ledger; dates with confirmed bookings render as booked and cannot be selected. In the delivered demo the ledger is seeded with realistic data, and in the full build it reads live from the MongoDB bookings collection, so owners and customers always see the same truth.
Does the portal collect payments online?
Not as shipped — it is quotation-based: the customer sees an instant estimate and sends a booking request, and payment terms are settled with the venue. The API includes a payment hook so Razorpay or UPI collection can be added without reworking the booking flow.
Can one owner manage multiple halls?
Yes. The owner role owns a portfolio of listings; the dashboard aggregates bookings, revenue and occupancy across all of them, with per-hall filters on the bookings table.
What technology is actually delivered?
A React + Tailwind front end, a Node.js/Express REST API, MongoDB data models and JWT role-based auth — plus the single-file HTML demo with seeded Indian venue data for the viva demonstration. Source, report, PPT and deployment guide are all included.
Can it handle venues other than banquet halls?
The data model is venue-agnostic: lawns, convention centres and community halls fit the same listing structure (capacity, amenities, packages, calendar). Extending the category labels is a configuration change, documented in the report's future scope.
Is this project suitable for a final-year project?
Yes — for Web Development, Computer Science and IT programs. It covers listings and search, calendar logic, a pricing engine, booking workflows and role-based dashboards: a complete, demonstrable full-stack system. Suitable for B.E./B.Tech final-year projects in Web Development, Computer Science and IT.
Components & software requirements
- React + Tailwind CSS (customer and admin interfaces)
- Node.js + Express (REST API for halls, bookings, users)
- MongoDB + Mongoose (listings, calendars, booking records)
- JWT authentication (customer, owner and admin roles)
- HTML/CSS/JS working demo (delivered as the front-end prototype)
- Cloudinary (hall photo uploads and hosting)
- Nodemailer (booking request and confirmation emails)
- Git (version control and deployment handoff)
Delivery information
Built-to-order project. Delivery timeline is shared after order confirmation based on current queue.
Support terms
Complete documentation, setup guide, and viva preparation included. Support for setup and explanation provided.
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